Cold Storage ERP
Centralized token, pocket, party ledger, billing, delivery, and reporting workflows for real storage operations.
The Problem
Operations were fragmented and heavily reliant on manual processes. Fragmented or manual handling of tokens, stock pocket assignments, and party tracking led to significant operational visibility issues and billing confusion.
Without a centralized system, reconciling stock movement with financial ledgers was a slow, error-prone task that hindered growth and delivery precision.
The Reality on the Ground
This was not just a software design project; it was a challenge in managing physical operational complexity. The business manages multiple physical storage locations with diverse requirements.
Multiple Storage Pockets
Tracking availability across hundreds of unique physical storage segments.
Party-Wise Tracking
Ensuring every item is correctly linked to its owner for accurate billing.
Key Challenges
Fragmented Manual Processes
Teams were dependent on paper registers and unlinked spreadsheets.
Billing & Delivery Coordination
Disconnected workflows between the warehouse floor and the accounts office.
Reporting Complexity
Generating occupancy and aging reports took days of manual collation.
Role-Based Access
Need for strictly defined permissions for operators, accountants, and managers.
What We Built
RIGG designed a custom ERP system that digitizes the entire lifecycle of cold storage operations. We focused on mapping the "Chaos to System" journey, ensuring every physical movement has a digital twin.
How the System Took Shape
Workflow Discovery
Deep-dive into the existing manual processes and exception cases.
Operational Mapping
Translating physical storage and movement into structured data entities.
Module Design
Designing focused modules for tokens, billing, and inventory.
ERP Build
Core engineering of the centralized logic layer and user portals.
Reporting Layer
Designing operational, financial, and management reports for tracking stock and exceptions.
Rollout & Refinement
Deploying in practical phases and refining based on real-user feedback.
Solution Architecture
We structured the ERP around operational movement, financial logic, and role-based control.
OPERATIONAL CORE
Token and stock movement workflows.
FINANCIAL LOGIC
Party ledger and billing rules linked to stock.
REPORTING LAYER
Stock visibility and traceable audit records.
System Flow
Core Modules
Token Management
Entry registration and arrival logging.
Pocket Management
Dynamic assignment and occupancy tracking.
Party Ledger
Financial transaction history per business entity.
Billing Engine
Automated rate calculation and invoice generation.
Delivery Workflow
Verification and release of physical stock.
Reporting
Daily summaries and management dashboards.
Technology Used
Business Impact
We focus on practical operational improvements: visibility, control, reporting, and fewer manual workarounds.
Fragmented manual tracking, billing delays, and invisible stock bottlenecks.
Centralized operational visibility, automated billing, and real-time stock accuracy.
What This Proves About Us
Real-World Operations
We understand the messy reality behind business processes.
ERP-Grade Systems
We can design and build complex, enterprise-ready systems from scratch.
Workflow Modeling
We accurately model roles, reports, and permissions.
Operability
We build software that teams can actually use and maintain.
Who This Kind of System Is For
Have an operation being held together by spreadsheets?
We help businesses turn operational mess into reliable systems.