Cold Storage ERP
Centralized token, pocket, party ledger, billing, delivery, and reporting workflows for real storage operations.
The Problem
Before the implementation, the client faced significant operational friction. Stock tracking was handled via fragmented manual entries, leading to frequent billing confusion and a lack of real-time visibility into available storage pockets.
Reconciling party ledgers with physical stock movement was a major pain point, often requiring hours of manual audit to resolve simple delivery discrepancies.
The Reality on the Ground
This wasn't just a software design challenge; it was a battle against physical operational complexity. Managing multiple storage pockets across vast facilities while maintaining precise party-wise stock tracking requires a system that reflects the messy reality of physical movement.
Multiple Storage Locations
Tracking stock across multiple physical storage locations with varying accessibility and capacity rules.
Party-Wise Tracking
Ensuring every item is accurately tied to a specific party ledger for billing and release.
What Made It Difficult
Fragmented Processes
Connecting paper-based token handling with digital stock assignments.
Billing Dependencies
Automating complex billing cycles that depend on both duration and pocket volume.
Audit Visibility
Creating a traceable audit trail for every stock movement and delivery release.
Role-Based Access
Defining clear operational boundaries for gate operators, accountants, and managers.
What We Built
RIGG designed and deployed a custom ERP system that functions as a single source of truth for the entire facility. The system integrates the token workflow directly into the pocket allocation and party ledger logic, ensuring that no stock moves without a verified digital record.
How the System Took Shape
Workflow Discovery
Shadowing facility operators to map the unwritten rules of token handling and delivery.
Operational Mapping
Digitalizing the physical storage layout into a logical pocket-management module.
Module Design
Prototyping the Party Ledger and Billing engines to handle complex dependencies.
ERP Build
High-fidelity development of the core system architecture using Spring Boot and Vue.
Reporting Layer
Designing operational, financial, and management reports so the business can track stock, billing, delivery, and exceptions.
Rollout & Refinement
Deploying the system in practical phases, collecting feedback from real users, and refining workflows for day-to-day use.
Solution Architecture
We structured the ERP around operational movement, financial logic, reporting needs, and role-based control — so the system matched how the business actually worked.
Operational Core
Token, pocket, delivery, and stock movement workflows connected into one operational layer.
Financial Logic
Party ledger, billing rules, receivables, adjustments, and transaction history tied to real stock movement.
Reporting Layer
Management reports, stock visibility, billing summaries, delivery history, and traceable audit records.
System Flow
Core Modules
Token Management
Digital gate pass generation and tracking for entry/exit control.
Pocket Management
Visual map of occupancy and capacity for real-time storage planning.
Party Ledger
Detailed financial and stock histories for every unique client.
Billing Engine
Automated invoice generation based on storage duration and usage.
Delivery Workflow
Multi-stage verification process for stock release and delivery notes.
Reporting
Operational, financial, and management insights in a single dashboard.
Technology Used
Business Impact
We focus on practical operational improvements: visibility, control, reporting, and fewer manual workarounds.
Manual Operations
- Paper-based tracking prone to loss
- Inconsistent pocket visibility
- Billing errors and late reporting
- Fragmented audit visibility
RIGG ERP System
- Centralized operational visibility
- Real-time pocket occupancy maps
- Automated billing and reporting
- Traceable audit trail
What This Proves About Us
Operational Empathy
We start by understanding how the work actually happens, not just how it's described.
Systems Thinking
We can design ERP-grade systems that handle complex physical dependencies.
Phased Delivery
We build in practical phases that allow businesses to continue operating while upgrading.
Long-Term Value
We build software that is maintainable, scalable, and operationally reliable.
Who This Kind of System Is For
This kind of system is useful for businesses where stock, billing, workflow, and reporting need to stay connected.
Explore Similar Work
TV Ad Analytics Platform
Processing large broadcast datasets for campaign performance analysis.
HARDWARE // IOTFactory Gate Automation
Integrating OCR, QR, and weighbridge data for vehicle sessions.
GOV // ASSETSGovernment Asset System
Digitizing requisition and tracking for large-scale office operations.
Have an operation that is still being held together by spreadsheets and manual workarounds?
We help businesses turn operational mess into reliable systems.